Minutes of the Special Selectboard Meeting of Wednesday, March 6, 2013 at 5:00 PM
Members present: Steve Flanders , Chair; Christopher Ashley; Ed Childs; Linda Cook; Keith
Moran; Neil Fulton, Town Manager; Nancy Kramer, Assistant to the Town Manager.
There were 4 people in the audience.
Also participating: Bonnie Munday, Demo Sofronas.
1. Nominations and Election of Chair (Action Item). Fulton opened the meeting at 5:00 pm and
introduced the Selectboard members. Fulton then asked for nominations for Chair. Childs moved
(2nd Ashley) to nominate Flanders for Selectboard Chair. Moran moved (2nd Cook) to nominate
Cook for Chair. After discussion of individual Selectboard member meetings with the Town
Manager, reviewing lessons learned, Vice-Chair moving to Chair, the Chair representing the
majority of the Selectboard and the qualities of the two candidates; motion to elect Flanders as
Chair passed 3 to 2 (yes – Ashley, Childs and Flanders; no - Cook and Moran). Motion to elect
Cook as Chair failed 2 to 3 (yes – Cook and Moran; no - Ashley, Childs and Flanders). Flanders
said that Ashley has done a good job as Chair and thanked him.
2. Nominations and Election of Vice-Chair (Action Item). Moran moved (2nd Flanders) to nominate
Linda Cook for Vice-Chair. Motion passed.
3. Appointment of Tree Warden (Discussion/Action Item). Childs moved (2nd Flanders) to
reappoint Neil Fulton as Tree Warden. Motion failed 1 to 4 (yes – Childs; no – Ashley, Cook,
Flanders and Moran). Afterwards the Board discussed: that traditionally the Town has asked
citizens to fill the position and that Blum’s actual duties extended far beyond the statutory
responsibilities of Tree Warden. Moran suggested moving money back to a Tree Warden budget
in FY14 for tree cutting/removal instead of including them under the Department of Public Works
budget. It was agreed that this would have to be a discussion for next year’s budget sessions.
Moran moved (2nd Cook) to appoint Thad Goodwin as Tree Warden. Motion passed 4 to 0.
Ashley abstained from voting because he did not know either candidate and without an interview
felt making a choice would be unfair. There was additional discussion of the monies for tree
cutting/removal and the appointment of Deputy Tree Wardens. Fulton said Blum’s involvement
going forward, if Blum and Hodgdon were willing, would be the wood lot and those types of things.
Ashley thanked Matthew Hall for his application and suggested that Goodwin might appoint him as
a Deputy Tree Warden.
4. Choose Official Town Newspaper (Action Item). After a brief discussion, Childs moved (2nd
Cook) that the Valley News be the official paper of the Town of Norwich. Motion passed.
5. Set Selectboard Regular Meeting Schedule (Action Item). Fulton said the calendar is similar to
the one used last year. After some discussion of the two meetings marked “if needed” and setting
the tax rate date, Childs moved (2nd Cook) to set their regularly scheduled meetings for the 2nd and
4th Wednesdays of the month at 6:30 pm except as modified by the Selectboard or meeting
calendar. Motion passed. Ashley moved (2nd Childs) to approve the Norwich Selectboard
meeting calendar as presented. Motion passed.
6. Open Positions (Discussion/Action Item). After a discussion that one Trustee of Public Funds
opening being deleted due to the election, Cook moved (2nd Ashley) to approve the advertisement
for open positions as presented. Motion passed. Open positions and descriptions will go out on
the Town Email list, the Norwich Digest and be posted on the Town website at www.norwich.vt.us
and the usual Town places.
7. Authorize Chair or Alternate to Sign Payroll Warrant. Flanders moved (2nd Ashley) to authorize
the Chair or the Vice-Chair to examine and sign the Payroll Warrant. Motion passed.
8. Authorize Chair or Alternate to Sign Accounts Payable. Childs moved (2nd Ashley) to authorize
the Chair or Vice Chair to examine and sign warrants against the Town when approval of the
warrant is for expenditures that are within the purchasing authority of the Town Manager and is
necessary to be drawn between regular Selectboard meetings or that the time between regular
Selectboard meetings exceeds two weeks and that the warrant will be included in the Selectboard
packet for the next regular Selectboard meeting. Motion passed.
9. Readopt Procedure for Receipt of Correspondence (Discussion/Action Item). After some
discussion of the process and including correspondence not yet received in the Selectboard packet
placed on the Town website, Childs moved (2nd Ashley) that the Norwich Selectboard readopt the
Procedure for Receipt of Correspondence as presented. Motion passed. The Board will do a
review of this policy at their March 27th Selectboard meeting.
10. Readopt Rules for Conduct of Regular and Special Selectboard Meetings (Discussion/Action
Item). After some discussion, Childs moved (2nd Ashley) that the Norwich Selectboard readopt the
Rules for Conduct of Regular and Special Meetings as presented. Motion passed.
11. VLCT Selectboard Institute I (3/23/13) and II (4/13/13) (Discussion). Fulton said Selectboard
members should let Kramer know if they wish to attend and that he considers the Institutes to be
effective and good for networking. There was some discussion of Board members attending other
Institutes such as BCA or Listers. It was agreed that this should be coordinated with the Town
12. Review of Next Agenda (Discussion/Possible Action Item). Liquor license renewals, road and
bridge standards, an executive session to discuss the VTel contract and the communications
system upgrade will be agenda items for March 13th. It was also mentioned that lessons learned
and appointed committees visiting the Selectboard will be future agenda items.
Cook moved (2nd Ashley) to adjourn. Motion passed. Meeting adjourned at 6:13 pm.
Approved by the Selectboard on April 10, 2013.
By Nancy Kramer
Assistant to the Town Manager
Stephen N. Flanders
Next Regular Meeting – March 13, 2013 at 6:30 PM
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